Downloadable Forms

Downloadable Forms

Downloadable Forms

Leave of Absence / Holiday Requests

At Rosebrook, we recognise that the best way to ensure pupils achieve the best they can is by being in school every school day. Absence has a significant and detrimental impact on learning.  The Education (Student Registration) (England) Regulations state that headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. It is important to note that headteachers can determine the length of the authorised absence, as well as whether absence is authorised at all. The fundamental principles for defining exceptional are rare, significant, or unavoidable, which means the event could not reasonably be scheduled at another time. Circumstances where absences may be regarded as exceptional will vary from school to school and family to family.

Please note that there is, however, no legal entitlement for time off in school term time to go on holiday and in the majority of cases holiday cannot be authorised.

Parents/carers wishing to apply for leave of absence need to fill in a Leave of Absence Application Form in advance and before making any travel arrangements (available from the school office and below to download). If term-time leave is taken without prior permission from the school, the absence will be unauthorised and if the number of sessions of absence reaches the threshold (10 sessions of absence in 12 school weeks), parents/carers may be issued with a penalty notice or other legal action in accordance with the code. For further information, please see the Attendance Policy in the policies section of the website.

Student Leave of Absence Request (Holiday Form)


Breakfast Club and Afterschool Club

Please collect a booking request form from the school office or print our downloadable form, if you require a place at

our breakfast club or afterschool club.

We are only able to offer a limited number of places due to staffing ratios so priority will be given to working parents

who require the place(s) for childcare purposes.

Please note: the clubs are open to pupils from Reception to Year 6 only (not including nursery due to the higher

staffing ratios needed).

As much as we want to be as helpful and accommodating as possible for all our families, our clubs are

not one-off or adhoc services and we need to know set days or patterns to be able to logistically manage

bookings and payments.

Breakfast Club (8am start)

Children enter directly through the hall doors.

Cereal, toast and fruit is offered as well as a drink.

Cost: £1.00 per session per child.

Afterschool Club (until 5pm)

Children are collected from their classes by afterschool club staff and taken to the hall where a range of activities and

a light snack are on offer. Collection is from the hall door.

Cost: £2.00 per session per child.

At present, fees can be paid weekly via ParentPay, at the school office or via the class teacher.

From September 2023, the clubs will be completely cashless and the only option will be to pay via ParentPay.


To avoid accumulating debt, failure to pay fees for more than two weeks will result in the place being lost.

Allocation of places:

By completing the booking request form, this DOES NOT mean you have a place as we often have a waiting list. You

will receive written confirmation from the club manager if a place can be offered and a further registration form will

need to be completed before a start date can be agreed.

Your child will not be automatically given a place, even when one becomes available; additional needs and behaviour will be

taken into consideration beforehand as 1-1 staffing is not available.

Clubs – Request a Place Form


Other Forms and Information

Information about Clubs
Medical Information Update Form
Nursery Pre-Admission Form
Request for Staff to Administer Medicine Form